Catalogue of Social Care Data

Where resident discharged to

If a resident goes into hospital and subsequently dies in the hospital then for this census they should be counted as a ‘discharge’ to hospital and not as a death.

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Discharge Date

If a resident has only temporarily gone into hospital and their room is still available for them in the care home and they are still paying for their care home place then they should not be recorded as a discharge. If a resident goes into hospital and subsequently gives up their care home place then they should be counted as a discharge.

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Postcode sector of previous address

This looks at the postcode sector where the resident was admitted from. You should enter the first part of the postcode followed by the number from the second half of the postcode. We appreciate that obtaining this information may not be easy. If you are able to provide this, then would be extremely helpful. However, if this information cannot be easily obtained, please do not spend a lot of time trying to complete it.

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Where resident admitted from

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Date of admission

This should be the date on which the resident was admitted for their current or most recent period of stay, even if the intention at admission was for the stay to be short.

This informaiton is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then adminstrators answer “no” to the question

Ethnic Origin

The Scottish Government has a clear commitment to equal opportunities under the Scotland Act 1998. The Race Relations (Amendment) Act 2000 puts a general statutory duty on public bodies including the Scottish Government to eliminate unlawful discrimination and to promote equality and good race relations. For this reason, it is important that the Scottish Government is able to monitor the impact of its social work services to ensure that it meets the needs of all care home clients and that no one group is at a disadvantage.

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Resident Characteristics (e.g. Dementia, Visual impairment, etc.)

Visual Impairment
Anyone who is blind or partially sighted. If the sight problem can be resolved by wearing glasses or contact lenses then the person should not be listed as having a visual impairment.

Hearing Impairment
Anyone with profound or partial deafness or other difficulties in hearing. If the hearing problem can be resolved by the use of a hearing aid then the person should not be listed as having a hearing impairment.

Acquired Brain Injury
People with an acquired brain injury usually have a complex mixture of physical, cognitive, emotional, and behavioral, disorders or difficulties. This may affect how the person perceives the world and their ability to remember, concentrate reason and judge. The person’s emotional state may be disturbed; personality, behavior, communication and relationships are also frequently altered. Mobility, sensation, vision, hearing and balance, smell and taste, respiration, heartbeat, bowel and bladder control may also be affected. There are many causes including damage to the brain through head injury, stroke, lack of oxygen, infection, or other causes.

Other Physical Illness or Chronic Illness (only for residents aged under 65)
Physical disabilities have many causes in chronic illness, accidents, and impaired function of the nervous system, which, in particular physical or social environments result in long term difficulties in mobility, hand function, personal care, other physical activities, communication, and participation. Include; limb loss, severe arthritis, diseases of the circulatory system (including heart disease).

Dementia (medically diagnosed)
Only include residents where Dementia has been diagnosed by a doctor. Dementia is defined as global deterioration of intellectual functioning. Normally a progressive condition resulting in cognitive impairment ranging from some memory loss and confusion to complete dependence on others for all aspects of personal care.

Dementia (not medically diagnosed)
Include here people who staff believe to have dementia, but for whom no medical diagnosis has been made. Exclude confusion due to other causes e.g. medicines, severe depression.

Neurological Conditions
Neurological conditions result from damage to the brain, spinal column or nerves, caused by illness or injury. These include epilepsy, cerebrovascular diseases including stroke, multiple sclerosis, motor neuron disease, Parkinson’s disease, cerebral palsy. See the World Health Organisation’s website and the website for the Neurological Alliance of Scotland for more information.

Mental Health problems (other than dementia)
Mental health problems are characterized by one or more symptoms including disturbance of mood (e.g. depression, anxiety), delusions, hallucinations, disorder of thought, sustained or repeated irrational behaviour. Include: people assessed as having mental health problems whether or not the symptoms are being controlled by medical treatment.

Learning Disability
A learning disability is a significant, lifelong condition which has three facets:

significant impairment of intellectual functioning resulting in a reduced ability to understand new or complex information; and
significant impairment of adaptive/social functioning resulting in a reduced ability to cope independently; and
which started before adulthood (before the age of 18) with a lasting effect on the individual’s development.
Alcohol related problems
Any person who experiences social, psychological, physical, or legal problems related to intoxication and/or regular excessive consumption and/or dependence as a consequence of their use of alcohol.

Drugs related problems
Any person who experiences social, psychological, physical or legal problems related to intoxication and/ or regular excessive consumption and/or dependence as a consequence of their use of drugs or chemical substances.

None of these characteristics
Any person with none of the characteristics listed above.

Whether resident requires nursing care

Anyone who requires care which can only be given by a qualified nurse or under the supervision of a qualified nurse.

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Funding local authority (for local authority funded residents)

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Receiving free nursing care payment (for private funded residents)

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Receiving free personal care payment (for private funded residents)

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Resident mainly or wholly funded by

This informaiton is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then adminstrators answer “no” to the question

Date of Birth

Please enter the full date of birth for the resident. Date of birth is used to calculate the age of each resident.

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Service Name and Address

Name
Address

Surname
Forename

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Gender

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

CHI number / reference number

This field allows you to identify the residents whose details you have included. You can enter the CHI number or a reference number of your own choice that will allow you to identify a specific resident. The Community Health Index (CHI) is a population register, which is used for patients resident in Scotland for health care purposes. A CHI number can usually be found on printed appointment letters or prescriptions.

This information is given for each long-stay resident (only completed for residents designated as long-stay.
If all residents are short-stay or respite then administrators answer “no” to the question

Gross weekly charge by source of funding (for all funding sources)

The gross weekly charge is requested for long-stay residents in the following four categories:

Residents without nursing care, mainly funded by Local Authority
Residents without nursing care mainly funded by private means
Residents with nursing care, mainly funded by Local Authority
Residents with nursing care mainly funded by private means

*The gross weekly charge is the total amount charged for a particular care home place for the week which includes 31 March 2025. This includes any money received from the resident, relations or third parties. It also includes any money received from Local Authorities or Health Boards whether for personal care, nursing care or accommodation costs.

The gross weekly charge should be provided for the week which includes 31 March 2025.

Average gross weekly charge = total of all gross weekly charges / number of residents.

Number of Residents – Year End (Long Stay, Respite, Short Stay, Total)

Number entered under:
Long stay
Respite
Short stay
Total

Number of Deaths (Long Stay, Respite, Short Stay, Total)

Number entered under:
Long stay
Respite
Short stay
Total

Number of Discharges (Long Stay, Respite, Short Stay, Total)

Number entered under:
Long stay
Respite
Short stay
Total

Number of Admissions (Long Stay, Respite, Short Stay, Total)

Number entered under:
Long stay
Respite
Short stay
Total

Number of Residents Year Start (Long Stay, Respite, Short Stay, Total)

Number entered under:
Long stay
Respite
Short stay
Total

Weekly charges

Weekly charges delivered

Service Contact for Census

Service contact details