Catalogue of Social Care Data

Mental health

For children aged 10 and over on 31 March

Do not record this item as true for those children whose only problem was a substance misuse
problem.

Include mental health problems diagnosed by a medical practitioner and children receiving Child
and Adolescent Mental Health Services (CAMHS) or on a waiting list for services. Include
depression; self-harming; and eating disorders. Include children if they report experiencing mental
health problems without having a diagnosis. Exclude Autistic Spectrum disorders and other
learning disabilities.

*Completed only for children who are looked after

Enter 1 if the child had a current mental health problem on 31 March.
Enter 0 if the child did not have a current mental health problem on 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March.
Enter 88 if information is not available.

Date added to Child Protection Register

The date of when the child was added to the Child Protection Register should be provided in the format DD/MM/YYYY.

Date removed from Child Protection Register

The date of when the child was removed from the Child Protection Register should be provided in the format DD/MM/YYYY.

Missing

A missing person is “Anyone whose whereabouts cannot be established will be considered as
missing until located and their wellbeing or otherwise confirmed.
This data item captures the number of times children and young people had gone missing in the
collection year.

Record the total number of reports of the child going missing that have been received during the reporting year.
This is a whole number field.

Child Looked After

*Completed for only those children with an active care and support
plan

Enter 1 if the child was looked after on 31 March
Enter 0 if the child was not looked after on 31 March

Caring responsibilities
Please record whether the child or young person has caring responsibilities. A carer is someone
who provides or intends to provide care for an adult or disabled child.

*Completed for only those children with an active care and support
plan

Caring responsibilities simple binary variable:

1 = has caring responsibilities
0 = does not have caring responsibilities

Asylum seeker status on 31 March

In addition to knowing if the child has been an asylum-seeking child, record whether or not a child
was an asylum-seeking child on 31 March, either as an unaccompanied minor (UASC) or as a
member of a family that was recognised as having asylum-seeking status.

*Completed for only those children with an active care and support
plan

Enter 0 if the child was not an Asylum-Seeking Child on 31 March
Enter 1 if the child was an unaccompanied asylum-seeking child on 31 March
Enter 2 if the child was a member of an asylum-seeking family on 31 March

Child Protection Register

*Completed for only those children with an active care and support
plan

Enter 1 if the child was on the Child Protection Register on 31 March
Enter 0 if the child was not on the Child Protection Register on 31 March

Category of abuse and neglect recorded on the Child Protection Register

Record the category (or categories) of abuse and neglect recorded on the register for children on the Child Protection Register on 31 March.

The category used should indicate the primary presenting concerns at the time of registration. More than one category may apply.

*Completed for only those children with an active care and support
plan

For each of the specific categories that apply, enter 1 if the category was present on the register.
Enter 0 if the category was not present on the register.
• Neglect
• Physical
• Sexual
• Financial
• Emotional/Psychological (only)

Changes to Allocated Worker/Case Holder

Record how many changes of allocated worker for the child have there been in the reporting year.

Numbers of changes in allocated worker is a frequent issue for children receiving care and support. Some changes of allocated worker are unavoidable, due to staff turnover. But sometimes changes are due to children’s care and support transferring from intake/assessment teams to long term teams and so on. Gathering data may help local authorities consider whether they could reduce disruptions for children in their system. By capturing changes of worker, we will be able to understand if high levels of change have any impact on a child’s outcomes.

The allocated worker is whoever is identified as being the case holder i.e. the named worker on WCCIS or other system. This data item is about collecting data for when the responsibility or management of a case moved from one case holder to another, from when the child’s current care and support plan has been approved. Therefore, record all occurrences of the case holder being changed, except those recorded in error.
In the event of a case holder changing temporarily, e.g., during a period of sickness, please record this as two changes. Change one is to the new temporary case holder and change two is back to the previous case holder.

*Completed for only those children with an active care and support
plan

Data should be provided as a whole number.

Youth offending

For children aged 10 or over

*Completed for only those children with an active care and support
plan

Enter 1 if the child had a plan in place or being developed with the Youth Offending Team on 31 March.
Enter 0 if the child did not have a plan in place or being developed with the Youth Offending Team on 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March
Enter 88 if information is not available.

Parental substance/alcohol misuse

Count as true if one or more of the parents or carers has a substance misuse problem. See Children Looked After only – Substance misuse section below for definition of substance misuse.

*Completed for only those children with an active care and support
plan

Yes
No

Parental learning disabilities

Count as true if one or more of the parents or carers has an impairment of intellectual function that significantly affects their development and leads to difficulties in understanding and using information, learning new skills, and managing to live independently.

*Completed for only those children with an active care and support
plan

Yes
No

Parental mental ill health

Count as true if one or more of the child’s parents or carers has physical health problems that
impair their ability to care for the child.

*Completed for only those children with an active care and support
plan

Yes
No

Domestic abuse

Count as true if one or more of the child’s parents or carers has domestic abuse problems. Domestic abuse is physical, sexual, psychological, or financial intimidation, violence or threats of violence that take place within an intimate or family-type relationship and that form a pattern of coercive and controlling behaviour. This can include forced marriage and so-called ‘honour crimes’.

*Completed for only those children with an active care and support
plan

Yes
No

Child health surveillance checks

Count as up to date cases where the child missed earlier health checks, providing they had received their later checks. These health checks are covered by the Child Health Surveillance Programme. A child is considered up to date if child health surveillance or child health promotion checks have taken place by 31 March, even if they took place later than they should have done. If a child has missed all their previous health checks except the most recent, they should still be counted as being up to date.

*Completed only for children who are looked after

Enter 1 if the child’s health surveillance or child health promotion checks were up to date on 31 March.
Enter 0 if the child’s health surveillance or child health promotion checks were not up to date on 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March.
Enter 88 if information is not available.

Immunisations

For the purposes of the Children receiving care and support census ‘up to date’ means that by 31
March the child has had all the immunisations that a child of their age should have received,
according to the current information on Scheduled Childhood Immunisations found on the Public
Health Wales website.

*Completed only for children who are looked after

Enter 1 if the child’s immunisations were up to date on 31 March.
Enter 0 if the child’s immunisations were not up to date on 31 March.
Enter 88 if information is not available.

Dental checks

For children aged 5 and over on 31 March

*Completed only for children who are looked after

Enter 1 if the child’s teeth had been checked by a dentist during the twelve months to 31 March.
Enter 0 if the child’s teeth had not been checked by a dentist during the twelve months to 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March.
Enter 88 if information is not available.

Substance misuse

For children aged 10 and over on 31 March.

The Health Advisory Service (HAS) report (1996) states ‘one off and experimental use of drugs and alcohol cannot in itself be seen as indicative of having caused actual harm or being related to any personal disorder’. In other words, the fact that a young person has taken a substance should not lead to the automatic conclusion that there is a problem or condition to be treated. However, it is essential to recognise that all substance-taking by young people carries potential harm. Recent guidance published by the National Institute for Clinical Excellence (NICE) offers the following definition of substance misuse as ‘intoxication by – or regular excessive consumption of and/or dependence on – psychoactive substances, leading to social, psychological, physical, or legal problems. It includes problematic use of both legal and illegal drugs (including alcohol, or misuse of prescription medication).
Drugs, alcohol, and substances
In this guidance document, the term ‘drug’ is used to refer to any psychotropic substance, including illegal drugs, illicit use of prescription drugs and volatile substances. Young people’s drug-taking is often inextricably linked with the consumption of alcohol. the term ‘substance’ refers to both drugs and alcohol but not tobacco.

*Completed only for children who are looked after

Enter 1 if the child had a current substance misuse problem on 31 March.
Enter 0 if the child did not have a current substance misuse problem on 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March.
Enter 88 if information is not available.

Parenting capacity

This item collects data about the parent(s) of the child receiving care and support which may impact on the care of the child.

*Completed for only those children with an active care and support
plan

For each of categories:
Enter 1 if the parenting issue was present on 31 March 2025.
Enter 0 if the parenting issue was not present on 31 March 2025.
Enter 88 if information is not available.

Multiple factors may have been present in which case more than one category can be entered as true, as appropriate.

Disability
For the purposes of this data item, the definition of
disabled follows that of Section 6 of the Equality Act 2010.
Children may have multiple disabilities, in which case more than one category can be entered as
true.

Sight
Hearing
Physical (e.g. gross motor, manual dexterity, or mobility)
Mental illness (not dementia or neurodevelopmental condition)
Dementia
Neurodevelopmental Condition (e.g. Autistic Spectrum Condition, Attention Deficit
Hyperactivity Disorder, Tourette’s syndrome or learning disability)
Other (not listed)
None

Neurodevelopmental conditions
Enter 0 if the child did not have a condition of this type on 31 March 2025 (or for closed cases, at
the time the person’s care and support plan was closed).
Children may have multiple conditions, in which case more than one category can be entered as
true.

Autistic Spectrum Condition
Attention Deficit Hyperactivity Disorder
Tourette’s syndrome
Learning disability
Other (not listed)
None

Language

Record the child’s preferred language; this is the
language the child prefers to use to communicate with others

ENG English
CYM Welsh/Cymraeg
ACL Acholi
ADA Adangme
AFA Afar-Saho
AFK Afrikaans
AKA Akan/Twi-Fante
ALB Albanian/Shqip
ALU Alur
AMR Amharic
ARA Arabic
ARM Armenian
ASM Assamese
ASR Assyrian/Aramaic
AYB Anyi-Baule
AYM Aymara
AZE Azeri
BAI Bamileke (Any)
BAL Balochi
BEJ Beja/Bedawi
BEL Belarusian
BEM Bemba
BHO Bhojpuri
BIK Bikol
BIS Bislama
BLT Balti Tibetan
BMA Burmese/Myanma
BNG Bengali
BSL British Sign Language
BSQ Basque/Euskara
BUL Bulgarian
CAM Cambodian/Khmer
CAT Catalan
CCE Caribbean Creole English
CF Caribbean Creole French
CGA Chaga
CGR Chattisgarhi/Khatahi
CHE Chechen
CHI Chinese
CKW Chokwe
CRN Cornish
CTR Chitrali/Khowar
CWA Chichewa/Nyanja
CZE Czech
DAN Danish
DGA Dagaare
DGB Dagbane
DIN Dinka/Jieng
DUT Dutch/Flemish
DZO Dzongkha/Bhutanese
EBI Ebira
EDO Edo/Bini
EFI Efik-Ibibio
ESA Esan/Ishan
EST Estonian
EWE Ewe
EWO Ewondo
FAN Fang
FIJ Fijian
FIN Finnish
FON Fon
FRN French
FUL Fula/Fulfulde-Pulaar
GAA Ga
GAE Gaelic/Irish
GAL Gaelic (Scotland)
GEO Georgian
GER German
GGO Gogo/Chigogo
GKY Kikuyu/Gikuyu
GLG Galician/Galego
GRE Greek
GRN Guarani
GUJ Gujarati
GUN Gurenne/Frafra
GUR Gurma
HAU Hausa
HDK Hindko
HEB Hebrew
HER Herero
HGR Hungarian
HIN Hindi
IBA Iban
IDM Idoma
IGA Igala
IGB Igbo
IJO Ijo (Any)
ILO Ilokano
ISK Itsekiri
ISL Icelandic
ITA Italian
JAV Javanese
JIN Jinghpaw/Kachin
JPN Japanese
KAM Kikamba
KAN Kannada
KAR Karen (Any)
KAS Kashmiri
KAU Kanuri
KAZ Kazakh
KCH Katchi
KGZ Kirghiz/Kyrgyz
KHA Khasi
KHY Kihaya/Luziba
KIN Kinyarwanda
KIR Kirundi
KIS Kisi (West Africa)
KLN Kalenjin
KMB Kimbundu
KME Kimeru
KNK Konkani
KNY Kinyakyusa-Ngonde
KON Kikongo
KOR Korean
KPE Kpelle
KRI Krio
KRU Kru (Any)
KSI Kisii/Ekegusii (Kenya)
KSU Kisukuma
KUR Kurdish
LAO Lao
LBA Luba
LGA Luganda
LGB Lugbara
LGS Lugisu/Lumasaba
LIN Lingala
LIT Lithuanian
LNG Lango (Uganda)
LOZ Lozi/Silozi
LSO Lusoga
LTV Latvian
LTZ Luxemburgish
LUE Luvale/Luena
LUN Lunda
LUO Luo (Kenya/Tanzania)
LUY Luhya (Any)
MAG Magahi
MAI Maithili
MAK Makua
MAN Manding/Mandekan
MAO Maori
MAR Marathi
MAS Maasai
MDV Maldivian/Dhivehi
MEN Mende
MKD Macedonian
MLG Malagasy
MLM Malayalam
MLT Maltese
MLY Malay/Indonesian
MNA Magindanao-Maranao
MNG Mongolian (Khalkha)
MNX Manx Gaelic
MOR Moore/Mossi
MSC Mauritian/Seychelles Creole
MUN Munda (Any)
MYA Maya (Any)
NAH Nahuatl/Mexicano
NAM Nama/Damara
NBN Nubian (Any)
NDB Ndebele
NEP Nepali
NOR Norwegian
NUE Nuer/Naadh
NUP Nupe
NWA Newari
NZM Nzema
OGN Ogoni (Any)
ORI Oriya
ORM Oromo
OTL Other Language / Unknown / Unable to communicate
PAG Pangasinan
PAM Pampangan
PAT Pashto/Pakhto
PHA Pahari/Himachali (India)
PHR Pahari (Pakistan)
PNJ Panjabi
POL Polish
POR Portuguese
PRS Persian/Farsi
QUE Quechua
RAJ Rajasthani/Marwari
RME Romany/English Romanes
RMI Romani (International)
RMN Romanian
RMS Romansch
RNY Runyakitara
RUS Russian
SAM Samoan
SCB Serbian/Croatian/Bosnian
SCO Scots
SHL Shilluk/Cholo
HO Shona
SID Sidamo
SIO Sign Language (Other)
SLO Slovak
SLV Slovenian
SND Sindhi
SNG Sango
SNH Sinhala
SOM Somali
SPA Spanish
SRD Sardinian
SRK Siraiki
SSO Sotho/Sesotho
SSW Swazi/Siswati
STS Tswana/Setswana
SWA Swahili/Kiswahili
SWE Swedish
TAM Tamil
TEL Telugu
TEM Temne
TES Teso/Ateso
TGE Tigre
TGL Tagalog/Filipino
TGR Tigrinya
THA Thai
TIB Tibetan
TIV Tiv
TMZ Berber/Tamazight
TNG Tonga/Chitonga (Zambia)
TON Tongan (Oceania)
TPI Tok Pisin
TRI Traveller Irish/Shelta
TSO Tsonga
TUK Turkmen
TUL Tulu
TUM Tumbuka
TUR Turkish
UKR Ukrainian
UMB Umbundu
URD Urdu
URH Urhobo-Isoko
UYG Uyghur
UZB Uzbek
VEN Venda
VIE Vietnamese
VSY Visayan/Bisaya
WAP Wa-Paraok (South-East Asia)
WCP West-African Creole Portuguese
WOL Wolof
WPE West-African Pidgin English
XHO Xhosa
YAO Yao/Chiyao (East Africa)
YDI Yiddish
YOR Yoruba
ZND Zande
ZUL Zulu
ZZX Refused

Care and support plan active on 31 March

Enter 1 if the child has an active care and support plan on 31 March 2025
Enter 0 if the child does not have an active care and support plan on 31 March 2025

Date the latest continuous period of care and support began

This data item seeks to capture the date that the local authority began providing care and support to the child in the latest, continuous period of care and support. For many children this date may be a significant time in the past

This date should be recorded as DD/MM/YYYY.

Reason for care and support

This code indicates the main reason why a child started to receive care and support services in
the latest period of care and support.

N1 Abuse or neglect
Children in need as a result of, or at risk of, abuse or neglect; also includes children at risk because of domestic violence
N2 Child’s disability or illness
Children and their families whose main need for services arises because of the child’s disability, illness, or intrinsic condition.
N3 Parental disability or illness
Children whose main need for services arises because the capacity of their parents (or carers) to care for them is impaired by the parent’s (or carer’s) disability, physical or mental illness, or addictions.
N4 Family in acute stress
Children whose needs arise from living in a family that is going through a temporary crisis that diminishes the parental capacity to adequately meet some of the children’s needs.
N5 Family dysfunction
Children whose needs primarily arise from living in a family where the parenting capacity is chronically inadequate.
N6 Socially unacceptable behaviour
Children and families whose need for services primarily arise out of the child’s behaviour impacting detrimentally on the community.
N8 Absent parenting
Children whose needs for services arise mainly from having no parents available to provide for them.
N9 Adoption disruption
Main reason for the commencement of a period of being looked after was the disruption of an adoption.

Date care and support plan closed

Date of closure must be provided whenever a closure occurred during the year,
even if a new plan is active on 31 March.

This date should be recorded as DD/MM/YYYY

Reason for care and support plan closure
For those children whose care and support plan closed during the year and have been recorded above, please enter the most appropriate reason the care and support plan was closed.

1 – Service complete
2 – Transferred/moved to another local authority
3 – Step down to preventative services (and no longer requires ongoing care and support)
4 – Transferred to the care of adult services
5 – Reached age 18
6 – Refused service
7 – Died
8 – Other
Only one category from the above may be chosen. This cannot be left blank for those children who
do not have an active care and support plan on 31 March 2025.

Asylum seeker status during reporting year
An asylum seeker is someone who has lodged an application for protection on the basis of the Refugee Convention or Article 3 of the European Convention on Human Rights, who is awaiting a decision on that application.

Enter 0 if the child had not been an Asylum-Seeking Child during the reporting year
Enter 1 if the child had been an unaccompanied asylum-seeking child at any time in the reporting
year
Enter 2 if the child had been a member of an asylum-seeking family at any time in the reporting
year

Key child identifiers:
Unique Pupil Number (UPN)
Date of birth:
Child’s home postcode
Gender
Ethnicity

Unique Pupil Number (UPN):
A Unique Pupil Number (UPN) is automatically allocated to each child in maintained schools in England and Wales.

Date of birth:
The date of birth should be provided in the format DD/MM/YYYY.

Child’s home postcode:
Enter the home postcode of the child in the following format e.g. CF10 4SD.

Gender:
1 Male
2 Female
3 Non-binary
4 Not disclosed or unknown

Ethnicity:
WHTE1 – Gypsy or Irish Traveller
WHTE2 – Roma
WHTE3 – Any other White background (including English, Welsh, Scottish, Northern Irish or British)
MIXD1 – White and Black Caribbean
MIXD2 – White and Black African
MIXD3 – White and Asian
MIXD4 – Any other mixed background / multiple ethnic background
ASAB1 – Indian
ASAB2 – Pakistani
ASAB3 – Bangladeshi
ASAB4 – Chinese
ASAB5 – Any other Asian background
BBAC1 – Caribbean
BBAC2 – African
BBAC3 – Any other Black background
OOTH1 – Arab
OOTH2 – Any other ethnic group
UKKN1 – Unknown

Mental health

For children aged 10 and over on 31 March

Do not record this item as true for those children whose only problem was a substance misuse
problem.

Include mental health problems diagnosed by a medical practitioner and children receiving Child
and Adolescent Mental Health Services (CAMHS) or on a waiting list for services. Include
depression; self-harming; and eating disorders. Include children if they report experiencing mental
health problems without having a diagnosis. Exclude Autistic Spectrum disorders and other
learning disabilities.

*Completed only for children who are looked after

Enter 1 if the child had a current mental health problem on 31 March.
Enter 0 if the child did not have a current mental health problem on 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March.
Enter 88 if information is not available.

Parenting capacity

This item collects data about the parent(s) of the child receiving care and support which may impact on the care of the child.

*Completed for only those children with an active care and support
plan

For each of categories:
Enter 1 if the parenting issue was present on 31 March 2025.
Enter 0 if the parenting issue was not present on 31 March 2025.
Enter 88 if information is not available.

Multiple factors may have been present in which case more than one category can be entered as true, as appropriate.

Parental substance/alcohol misuse

Count as true if one or more of the parents or carers has a substance misuse problem. See Children Looked After only – Substance misuse section below for definition of substance misuse.

*Completed for only those children with an active care and support
plan

Yes
No

Parental learning disabilities

Count as true if one or more of the parents or carers has an impairment of intellectual function that significantly affects their development and leads to difficulties in understanding and using information, learning new skills, and managing to live independently.

*Completed for only those children with an active care and support
plan

Yes
No

Parental mental ill health

Count as true if one or more of the child’s parents or carers has physical health problems that
impair their ability to care for the child.

*Completed for only those children with an active care and support
plan

Yes
No

Domestic abuse

Count as true if one or more of the child’s parents or carers has domestic abuse problems. Domestic abuse is physical, sexual, psychological, or financial intimidation, violence or threats of violence that take place within an intimate or family-type relationship and that form a pattern of coercive and controlling behaviour. This can include forced marriage and so-called ‘honour crimes’.

*Completed for only those children with an active care and support
plan

Yes
No

Child health surveillance checks

Count as up to date cases where the child missed earlier health checks, providing they had received their later checks. These health checks are covered by the Child Health Surveillance Programme. A child is considered up to date if child health surveillance or child health promotion checks have taken place by 31 March, even if they took place later than they should have done. If a child has missed all their previous health checks except the most recent, they should still be counted as being up to date.

*Completed only for children who are looked after

Enter 1 if the child’s health surveillance or child health promotion checks were up to date on 31 March.
Enter 0 if the child’s health surveillance or child health promotion checks were not up to date on 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March.
Enter 88 if information is not available.

Immunisations

For the purposes of the Children receiving care and support census ‘up to date’ means that by 31
March the child has had all the immunisations that a child of their age should have received,
according to the current information on Scheduled Childhood Immunisations found on the Public
Health Wales website.

*Completed only for children who are looked after

Enter 1 if the child’s immunisations were up to date on 31 March.
Enter 0 if the child’s immunisations were not up to date on 31 March.
Enter 88 if information is not available.

Dental checks

For children aged 5 and over on 31 March

*Completed only for children who are looked after

Enter 1 if the child’s teeth had been checked by a dentist during the twelve months to 31 March.
Enter 0 if the child’s teeth had not been checked by a dentist during the twelve months to 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March.
Enter 88 if information is not available.

Substance misuse

For children aged 10 and over on 31 March.

The Health Advisory Service (HAS) report (1996) states ‘one off and experimental use of drugs and alcohol cannot in itself be seen as indicative of having caused actual harm or being related to any personal disorder’. In other words, the fact that a young person has taken a substance should not lead to the automatic conclusion that there is a problem or condition to be treated. However, it is essential to recognise that all substance-taking by young people carries potential harm. Recent guidance published by the National Institute for Clinical Excellence (NICE) offers the following definition of substance misuse as ‘intoxication by – or regular excessive consumption of and/or dependence on – psychoactive substances, leading to social, psychological, physical, or legal problems. It includes problematic use of both legal and illegal drugs (including alcohol, or misuse of prescription medication).
Drugs, alcohol, and substances
In this guidance document, the term ‘drug’ is used to refer to any psychotropic substance, including illegal drugs, illicit use of prescription drugs and volatile substances. Young people’s drug-taking is often inextricably linked with the consumption of alcohol. the term ‘substance’ refers to both drugs and alcohol but not tobacco.

*Completed only for children who are looked after

Enter 1 if the child had a current substance misuse problem on 31 March.
Enter 0 if the child did not have a current substance misuse problem on 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March.
Enter 88 if information is not available.

Disability
For the purposes of this data item, the definition of
disabled follows that of Section 6 of the Equality Act 2010.
Children may have multiple disabilities, in which case more than one category can be entered as
true.

Sight
Hearing
Physical (e.g. gross motor, manual dexterity, or mobility)
Mental illness (not dementia or neurodevelopmental condition)
Dementia
Neurodevelopmental Condition (e.g. Autistic Spectrum Condition, Attention Deficit
Hyperactivity Disorder, Tourette’s syndrome or learning disability)
Other (not listed)
None

Key child identifiers:
Unique Pupil Number (UPN)
Date of birth:
Child’s home postcode
Gender
Ethnicity

Unique Pupil Number (UPN):
A Unique Pupil Number (UPN) is automatically allocated to each child in maintained schools in England and Wales.

Date of birth:
The date of birth should be provided in the format DD/MM/YYYY.

Child’s home postcode:
Enter the home postcode of the child in the following format e.g. CF10 4SD.

Gender:
1 Male
2 Female
3 Other
4 Not disclosed or unknown

Ethnicity:
WHTE1 – Gypsy or Irish Traveller
WHTE2 – Roma
WHTE3 – Any other White background (including English, Welsh, Scottish, Northern Irish or British)
MIXD1 – White and Black Caribbean
MIXD2 – White and Black African
MIXD3 – White and Asian
MIXD4 – Any other mixed background / multiple ethnic background
ASAB1 – Indian
ASAB2 – Pakistani
ASAB3 – Bangladeshi
ASAB4 – Chinese
ASAB5 – Any other Asian background
BBAC1 – Caribbean
BBAC2 – African
BBAC3 – Any other Black background
OOTH1 – Arab
OOTH2 – Any other ethnic group
UKKN1 – Unknown

Neurodevelopmental conditions
Enter 0 if the child did not have a condition of this type on 31 March 2025 (or for closed cases, at
the time the person’s care and support plan was closed).
Children may have multiple conditions, in which case more than one category can be entered as
true.

Autistic Spectrum Condition
Attention Deficit Hyperactivity Disorder
Tourette’s syndrome
Learning disability
Other (not listed)
None

Language

Record the child’s preferred language; this is the
language the child prefers to use to communicate with others

ENG English
CYM Welsh/Cymraeg
ACL Acholi
ADA Adangme
AFA Afar-Saho
AFK Afrikaans
AKA Akan/Twi-Fante
ALB Albanian/Shqip
ALU Alur
AMR Amharic
ARA Arabic
ARM Armenian
ASM Assamese
ASR Assyrian/Aramaic
AYB Anyi-Baule
AYM Aymara
AZE Azeri
BAI Bamileke (Any)
BAL Balochi
BEJ Beja/Bedawi
BEL Belarusian
BEM Bemba
BHO Bhojpuri
BIK Bikol
BIS Bislama
BLT Balti Tibetan
BMA Burmese/Myanma
BNG Bengali
BSL British Sign Language
BSQ Basque/Euskara
BUL Bulgarian
CAM Cambodian/Khmer
CAT Catalan
CCE Caribbean Creole English
CF Caribbean Creole French
CGA Chaga
CGR Chattisgarhi/Khatahi
CHE Chechen
CHI Chinese
CKW Chokwe
CRN Cornish
CTR Chitrali/Khowar
CWA Chichewa/Nyanja
CZE Czech
DAN Danish
DGA Dagaare
DGB Dagbane
DIN Dinka/Jieng
DUT Dutch/Flemish
DZO Dzongkha/Bhutanese
EBI Ebira
EDO Edo/Bini
EFI Efik-Ibibio
ESA Esan/Ishan
EST Estonian
EWE Ewe
EWO Ewondo
FAN Fang
FIJ Fijian
FIN Finnish
FON Fon
FRN French
FUL Fula/Fulfulde-Pulaar
GAA Ga
GAE Gaelic/Irish
GAL Gaelic (Scotland)
GEO Georgian
GER German
GGO Gogo/Chigogo
GKY Kikuyu/Gikuyu
GLG Galician/Galego
GRE Greek
GRN Guarani
GUJ Gujarati
GUN Gurenne/Frafra
GUR Gurma
HAU Hausa
HDK Hindko
HEB Hebrew
HER Herero
HGR Hungarian
HIN Hindi
IBA Iban
IDM Idoma
IGA Igala
IGB Igbo
IJO Ijo (Any)
ILO Ilokano
ISK Itsekiri
ISL Icelandic
ITA Italian
JAV Javanese
JIN Jinghpaw/Kachin
JPN Japanese
KAM Kikamba
KAN Kannada
KAR Karen (Any)
KAS Kashmiri
KAU Kanuri
KAZ Kazakh
KCH Katchi
KGZ Kirghiz/Kyrgyz
KHA Khasi
KHY Kihaya/Luziba
KIN Kinyarwanda
KIR Kirundi
KIS Kisi (West Africa)
KLN Kalenjin
KMB Kimbundu
KME Kimeru
KNK Konkani
KNY Kinyakyusa-Ngonde
KON Kikongo
KOR Korean
KPE Kpelle
KRI Krio
KRU Kru (Any)
KSI Kisii/Ekegusii (Kenya)
KSU Kisukuma
KUR Kurdish
LAO Lao
LBA Luba
LGA Luganda
LGB Lugbara
LGS Lugisu/Lumasaba
LIN Lingala
LIT Lithuanian
LNG Lango (Uganda)
LOZ Lozi/Silozi
LSO Lusoga
LTV Latvian
LTZ Luxemburgish
LUE Luvale/Luena
LUN Lunda
LUO Luo (Kenya/Tanzania)
LUY Luhya (Any)
MAG Magahi
MAI Maithili
MAK Makua
MAN Manding/Mandekan
MAO Maori
MAR Marathi
MAS Maasai
MDV Maldivian/Dhivehi
MEN Mende
MKD Macedonian
MLG Malagasy
MLM Malayalam
MLT Maltese
MLY Malay/Indonesian
MNA Magindanao-Maranao
MNG Mongolian (Khalkha)
MNX Manx Gaelic
MOR Moore/Mossi
MSC Mauritian/Seychelles Creole
MUN Munda (Any)
MYA Maya (Any)
NAH Nahuatl/Mexicano
NAM Nama/Damara
NBN Nubian (Any)
NDB Ndebele
NEP Nepali
NOR Norwegian
NUE Nuer/Naadh
NUP Nupe
NWA Newari
NZM Nzema
OGN Ogoni (Any)
ORI Oriya
ORM Oromo
OTL Other Language / Unknown / Unable to communicate
PAG Pangasinan
PAM Pampangan
PAT Pashto/Pakhto
PHA Pahari/Himachali (India)
PHR Pahari (Pakistan)
PNJ Panjabi
POL Polish
POR Portuguese
PRS Persian/Farsi
QUE Quechua
RAJ Rajasthani/Marwari
RME Romany/English Romanes
RMI Romani (International)
RMN Romanian
RMS Romansch
RNY Runyakitara
RUS Russian
SAM Samoan
SCB Serbian/Croatian/Bosnian
SCO Scots
SHL Shilluk/Cholo
HO Shona
SID Sidamo
SIO Sign Language (Other)
SLO Slovak
SLV Slovenian
SND Sindhi
SNG Sango
SNH Sinhala
SOM Somali
SPA Spanish
SRD Sardinian
SRK Siraiki
SSO Sotho/Sesotho
SSW Swazi/Siswati
STS Tswana/Setswana
SWA Swahili/Kiswahili
SWE Swedish
TAM Tamil
TEL Telugu
TEM Temne
TES Teso/Aetos
TGE Tigre
TGL Tagalog/Filipino
TGR Tigrinya
THA Thai
TIB Tibetan
TIV Tiv
TMZ Berber/Tamazight
TNG Tonga/Chitonga (Zambia)
TON Tongan (Oceania)
TPI Tok Pisin
TRI Traveller Irish/Shelta
TSO Tsonga
TUK Turkmen
TUL Tulu
TUM Tumbuka
TUR Turkish
UKR Ukrainian
UMB Umbundu
URD Urdu
URH Urhobo-Isoko
UYG Uyghur
UZB Uzbek
VEN Venda
VIE Vietnamese
VSY Visayan/Bisaya
WAP Wa-Paraok (South-East Asia)
WCP West-African Creole Portuguese
WOL Wolof
WPE West-African Pidgin English
XHO Xhosa
YAO Yao/Chiyao (East Africa)
YDI Yiddish
YOR Yoruba
ZND Zande
ZUL Zulu
ZZX Refused

Care and support plan active on 31 March

Enter 1 if the child has an active care and support plan on 31 March 2025
Enter 0 if the child does not have an active care and support plan on 31 March 2025

Date the latest continuous period of care and support began

This data item seeks to capture the date that the local authority began providing care and support to the child in the latest, continuous period of care and support. For many children this date may be a significant time in the past

This date should be recorded as DD/MM/YYYY.

Reason for care and support

This code indicates the main reason why a child started to receive care and support services in
the latest period of care and support.

N1 Abuse or neglect
Children in need as a result of, or at risk of, abuse or neglect; also includes children at risk because of domestic violence
N2 Child’s disability or illness
Children and their families whose main need for services arises because of the child’s disability, illness, or intrinsic condition.
N3 Parental disability or illness
Children whose main need for services arises because the capacity of their parents (or carers) to care for them is impaired by the parent’s (or carer’s) disability, physical or mental illness, or addictions.
N4 Family in acute stress
Children whose needs arise from living in a family that is going through a temporary crisis that diminishes the parental capacity to adequately meet some of the children’s needs.
N5 Family dysfunction
Children whose needs primarily arise from living in a family where the parenting capacity is chronically inadequate.
N6 Socially unacceptable behaviour
Children and families whose need for services primarily arise out of the child’s behaviour impacting detrimentally on the community.
N8 Absent parenting
Children whose needs for services arise mainly from having no parents available to provide for them.
N9 Adoption disruption
Main reason for the commencement of a period of being looked after was the disruption of an adoption.

Date care and support plan closed

This date should be recorded as DD/MM/YYYY

Reason for care and support plan closure
For those children whose care and support plan closed during the year and have been recorded above, please enter the most appropriate reason the care and support plan was closed.

1 – Service complete
2 – Transferred/moved to another local authority
3 – Step down to preventative services (and no longer requires ongoing care and support)
4 – Transferred to the care of adult services
5 – Reached age 18
6 – Refused service
7 – Died
8 – Other
Only one category from the above may be chosen. This cannot be left blank for those children who
do not have an active care and support plan on 31 March 2025.

Asylum seeker status during reporting year
An asylum seeker is someone who has lodged an application for protection on the basis of the Refugee Convention or Article 3 of the European Convention on Human Rights, who is awaiting a decision on that application.

Enter 0 if the child had not been an Asylum-Seeking Child during the reporting year
Enter 1 if the child had been an unaccompanied asylum-seeking child at any time in the reporting
year
Enter 2 if the child had been a member of an asylum-seeking family at any time in the reporting
year

Date added to Child Protection Register

The date of when the child was added to the Child Protection Register should be provided in the format DD/MM/YYYY.

Date removed from Child Protection Register

The date of when the child was removed from the Child Protection Register should be provided in the format DD/MM/YYYY.

Missing

A missing person is “Anyone whose whereabouts cannot be established will be considered as
missing until located and their wellbeing or otherwise confirmed.
This data item captures the number of times children and young people had gone missing in the
collection year.

Record the total number of reports of the child going missing that have been received during the reporting year.
This is a whole number field.

Child Looked After

*Completed for only those children with an active care and support
plan

Enter 1 if the child was looked after on 31 March
Enter 0 if the child was not looked after on 31 March

Caring responsibilities
Please record whether the child or young person has caring responsibilities. A carer is someone
who provides or intends to provide care for an adult or disabled child.

*Completed for only those children with an active care and support
plan

Enter 0 If the child has no caring responsibilities on 31 March.
Enter 1 if the child has known caring responsibilities on 31 March and receives known, ongoing support as a carer.
Enter 2 if the child has known caring responsibilities on 31 March but does not or it is not known whether they receive ongoing support as a carer.
Enter 88 if this information is not known.
An individual will have been offered a carer’s assessment if they have caring responsibilities, regardless of whether they have taken up the offer of assessment and/or carer’s support. This may be in the form of a dual care and support and carer’s plan.

Asylum seeker status on 31 March

In addition to knowing if the child has been an asylum-seeking child, record whether or not a child
was an asylum-seeking child on 31 March, either as an unaccompanied minor (UASC) or as a
member of a family that was recognised as having asylum-seeking status.

*Completed for only those children with an active care and support
plan

Enter 0 if the child was not an Asylum-Seeking Child on 31 March
Enter 1 if the child was an unaccompanied asylum-seeking child on 31 March
Enter 2 if the child was a member of an asylum-seeking family on 31 March

Child Protection Register

*Completed for only those children with an active care and support
plan

Enter 1 if the child was on the Child Protection Register on 31 March
Enter 0 if the child was not on the Child Protection Register on 31 March

Category of abuse and neglect recorded on the Child Protection Register

Record the category (or categories) of abuse and neglect recorded on the register for children on the Child Protection Register on 31 March.

The category used should indicate the primary presenting concerns at the time of registration. More than one category may apply.

*Completed for only those children with an active care and support
plan

For each of the specific categories that apply, enter 1 if the category was present on the register.
Enter 0 if the category was not present on the register.
• Neglect
• Physical
• Sexual
• Financial
• Emotional/Psychological (only)

Changes to Allocated Worker/Case Holder

Record how many changes of allocated worker for the child have there been in the reporting year.

Numbers of changes in allocated worker is a frequent issue for children receiving care and support. Some changes of allocated worker are unavoidable, due to staff turnover. But sometimes changes are due to children’s care and support transferring from intake/assessment teams to long term teams and so on. Gathering data may help local authorities consider whether they could reduce disruptions for children in their system. By capturing changes of worker, we will be able to understand if high levels of change have any impact on a child’s outcomes.

The allocated worker is whoever is identified as being the case holder i.e. the named worker on WCCIS or other system. This data item is about collecting data for when the responsibility or management of a case moved from one case holder to another, from when the child’s current care and support plan has been approved. Therefore, record all occurrences of the case holder being changed, except those recorded in error.
In the event of a case holder changing temporarily, e.g., during a period of sickness, please record this as two changes. Change one is to the new temporary case holder and change two is back to the previous case holder.

*Completed for only those children with an active care and support
plan

Data should be provided as a whole number.

Youth offending

For children aged 10 or over

*Completed for only those children with an active care and support
plan

Enter 1 if the child had a plan in place or being developed with the Youth Offending Team on 31 March.
Enter 0 if the child did not have a plan in place or being developed with the Youth Offending Team on 31 March.
Enter 80 if the information is not applicable to the child’s age group on 31 March
Enter 88 if information is not available.