Catalogue of Social Care Data

Indicator of the type of advocacy support the client/service user accesses.

0 No advocate, advocate not required
Individual does not currently have an advocate and does not think they require one.

1 No advocate, advocate required
The individual does not currently have an advocate but would like one.

2 Professional Advocate Usually a paid advocate who has received professional advocacy training.

3 Citizen advocate An ordinary citizen who is usually not paid, and who may not have had formal training.

4 Self-advocacy The individual is able to advocate for themselves and may be supported by a
group.

5 Group/collective advocacy The individual is involved in a group who support each other on common issues or campaign on issues together.

9 Not known

Total number of hours per week client/user spends volunteering.

This is a conditional data item and should be present if Option ‘8.8 volunteering’ is recorded as Code 1 – Person volunteers and the number of hours per week are known.

Numeric

Volunteering is any activity that involves spending time, unpaid, doing something that aims to benefit the environment or someone (individuals or groups) other than, or in addition to, close relatives.

The person is not paid for the work they do but may be paid expenses.

Volunteering must be a choice freely made by each individual.

0 Person does not volunteer
1 Person volunteers and the number of hours per week are known
2 Person volunteers but the number of hours per week is not known
9 Not known

Primary budget code that the service has been funded by.

Multiple care home admissions may exist for a client/service user. A service provision budget code should be submitted for each admission.

The codes reflect the categories of expenditure listed in Local Finance Returns (LFR03). The code provided should be the budget area of the Local Authority that would be providing the funding for this activity

1 Children and families
2 Older persons
3 Clients with physical or sensory disabilities
4 Clients with learning disabilities
5 Clients with mental health needs
6 Clients with other needs

The service provider of the care home

1 Local authority/ health and social care
partnership/ NHS boards
If the home care service is provided, arranged
and funded by the same local authority/ health
and social care partnership.

2 Private
If the home care service is provided by a
private/ independent organisation operated on a
profit-making basis.

3 Other local authority
If the home care service is provided by a different local authority to the one that has funded the service.
The local authority that has funded the service
is responsible for returning the data as part of
their submission.

4 Third sector
If the home care service is provided by a not for
profit/nonprofit organisation, including charities
and voluntary organisations

5 Other

Date the client/service user was admitted to a care home.

This should be the date on which the client/service user was admitted to the care home.

DDMMCCYY (8)

Date the client/service user was discharged from a care home

If a care home admission is on-going at the end of the quarterly reporting period the care home discharge date should be left blank.

If a permanent care home client/service user has been temporarily admitted to hospital and the care home placement is still being funded, then the care home discharge date should be left blank.

Reasons when a care home discharge date should be recorded include:
• upon death of a client/service user
• where a client/service user is transferred to another care home
• if a temporary or respite care home client/service user is admitted to hospital
• if a client/service user is discharged to other accommodation, including their home
• if a resident goes into hospital and their care home placement is no longer funded by the Local Authority/Health & Social Care Partnership
• when a client/service user’s reason for admission changes e.g. temporary to
permanent care home placement
• a care home discharge date is not required when the owner or name of the
care home changes

DDMMCCYY (8)

The primary reason for the client/service user’s admission to a care home.

1 Respite
If the prime reason for the client’s placement is to provide respite or holiday relief for their carer.

2 Intermediate care
Care that is provided to an individual to facilitate
the transition from illness to recovery.

3 Long term care
To help meet both the medical and non-medical
needs of clients who cannot care for themselves for long periods.

The client/service user requires nursing care.

0 No
1 Yes

The funding type received by client/service for their care home placement.

The funding type received by client/service for their care home placement.

This data item should only be completed for client/service users where the only financial contribution made by the local authority/health and social care partnership is free personal care and/or free nursing care.

1 Free Nursing Care
2 Free Personal Care
3 Free Nursing & Personal Care
9 Not applicable

The average weekly amount contributed to the care home by the local authority/health and social care partnership.

The average weekly amount contributed throughout the quarterly reporting period should be submitted.

This amount should include any contributions for free personal care and/or free nursing care.

All monetary values should be submitted as £.pp e.g. fifty thousand pounds and fifty pence should be submitted as 50000.50. Monetary values can be to two decimal
places. The £ sign and commas should not be submitted.

Numeric (10)

The financial year that Learning disability statistics Scotland records relate to. Financial year runs April to March.

This is a mandatory data item and must be recorded if LDSS data is being submitted.

Earliest year component of the financial year should be submitted e.g. 2018 should be submitted for the financial year 2018/2019

Integer (4)

The financial quarter that the records relate to.

This is a mandatory data item and must be recorded if LDSS data is being submitted.

1 Quarter 1 April to June inclusive
2 Quarter 2 July to September inclusive
3 Quarter 3 October to December inclusive
4 Quarter 4 January to March inclusive

A client/service user is in an out of area placement if they are living in a placement which is not within their funding authority.

0 Individual is living within the area of the local authority that funds them
1 Individual is living out with the area of the local authority that funds them
9 Not Known

This is a conditional data item and should be present if ‘8.6 further education’ is recorded as Code 1 – In further education, amount of hours known.

Please record the number of hours per week the person is attending further education. The time spent in education should be recorded to the nearest hour.

If time spent in education is known in days rather than hours, then hours should be calculated as follows:
• half day equals 3 hours
• full day equals 6 hours

Numeric (6)

This data should reflect the most up to date client/service user’s status within the academic year August/September to June/July.

0 Not currently in further education
1 In further education, amount of hours known
2 In further education, amount of hours not known

Total number of hours per week in receipt of employability support.

This is a conditional data item and should be present if ‘8.6 employability support’ is recorded as Code 1 – Person is receiving employability support and hours per week are known.

Numeric (6)

Employability support includes, but is not limited to:
• Fair Start Scotland
• supported employment services (local authority or third sector)
• DFN Project SEARCH
• Enhanced Modern Apprenticeships, Modern Apprenticeships or preemployment college courses

0 Person is not receiving employability support
1 Person is receiving employability support and the hours per week are known
2 Person is receiving employability support and the hours per week are not known
9 Not Known

Total number of hours per week of paid employment.

This is a conditional data item and should be present if ‘8.4 paid employment’ is recorded as Code 1 – Person is in paid employment and hours per week are known.

Numeric (6)

Indicator of whether a client/service user is in paid employment.

Paid employment includes any employment that is waged, including work placements and supported employment.

0 Person is not in paid employment
1 Person is in paid employment and hours per week are known
2 Person is in paid employment but the number of hours per week is not known
9 Not Known

Where information is available, this data item should be recorded if ‘8.3 out of area’ is recorded as being out with the local authority which funds a service the individual receives.

A client/service user is defined as priority to return if they were placed out of area not through choice and the local authority believes that repatriation is required for the client/service user.

0 Individual is not a priority to return
1 Individual is a priority to return
9 Not known (includes not agreed)

The location in which the client/service user resides.

This is a conditional data item and must be present if 8.3 Out of Area
Placement is recorded as ‘01’ (Individual is living out with the area of the local authority that funds them).

A client/service user is in an out of area placement if they are living in a placement which is not within their funding authority.

Please indicate which local authority area the individual is living in using the relevant 3-digit code. If the individual lives within the local authority area that fund the service or in the case where an individual is not receiving services, please enter the code of the authority submitting the return.

100 Aberdeen City
110 Aberdeenshire
120 Angus
130 Argyll & Bute
230 City of Edinburgh
150 Clackmannanshire
170 Dumfries & Galloway
180 Dundee City
190 East Ayrshire
200 East Dunbartonshire
210 East Lothian
220 East Renfrewshire
235 Eilean Star
240 Falkirk
250 Fife
260 Glasgow City
270 Highland
280 Inverclyde
290 Midlothian
300 Moray
310 North Ayrshire
320 North Lanarkshire
330 Orkney Islands
340 Perth & Kinross
350 Renfrewshire
355 Scottish Borders
360 Shetland Islands
370 South Ayrshire
380 South Lanarkshire
390 Stirling
395 West Dunbartonshire
400 West Lothian
ENG England
NIR Northern Ireland
WAL Wales

Indicator of whether the client/service user has a learning disability and/or has an autism spectrum disorder diagnosis.

Learning disability
Learning disability is defined as follows within the Scottish Government’s learning disability strategy ‘The Key to Life’:
A learning disability is a significant lifelong condition which is present prior to the age of eighteen and which has a significant effect on a person’s development. People with a learning disability will need more support than their peers to:
• understand new and/or complex information
• learn new skills and to lead independent lives

Learning disability does not include specific learning difficulties such as dyslexia. An acquired brain injury which occurs at age eighteen or over would also not be considered as a learning disability.

Autism
An autism spectrum diagnosis is characterised by the ‘triad of impairments’ which are:
• social interaction – difficulty with social relationships, for example appearing aloof and indifferent to other people.
• social communication – difficulty with verbal and non-verbal communication, for example not fully understanding the meaning of common gestures, facial
expressions or tone of voice.
• imagination – difficulty in the development of interpersonal play and imagination, for example having a limited range of imaginative activities, possibly copied and pursued rigidly and repetitively.

Only those who have received a formal medical diagnosis of being on the autism
spectrum should be included.

1 Individual has a learning disability only
2 Individual has an autism spectrum diagnosis only
3 Individual has a learning disability and autism spectrum diagnosis
9 Not Known

Total number of staff hours provided

These hours should be based on the number of staff who provided a service. For example, if two staff provided service for 1 hour, 2 hours should be recorded.

Numeric (6)

The postcode of the care home at which the client/service user resides.

For all permanent care home residents, the postcode of the care home should be recorded. For temporary care home residents, the postcode of their main place of residence should be recorded.

Partial postcodes will not be accepted. Full postcodes do not require a space between each component part e.g. EH33XXX.
The postcode recorded MUST be the postcode of the care home and not the postcode of the organisation that runs the care home.

Alpha Numeric (8)

Name of the care home at which the client/service user resides.

The name by which the care home is known should be recorded.

Alpha (50)

Multiple installations of community alarms and telecare may exist for a client/service user. A service provision budget code should be submitted for each installation.

The codes reflect the categories of expenditure listed in Local Finance Returns (LFR03). The code provided should be the budget area of the Local Authority that would be providing the funding for this activity.

1 Children and families
2 Older persons
3 Clients with physical or sensory disabilities
4 Clients with learning disabilities
5 Clients with mental health needs
6 Clients with other needs
7 Client pays for

Client/service users may have multiple installations of community alarms and telecare. Each installation should be recorded and have an associated installation start date.

Telecare is the remote or enhanced delivery of care services to people in their own home by means of telecommunications and computerised services.

Telecare usually refers to sensors or alerts which provide continuous, automatic and remote monitoring of care needs emergencies and lifestyle using information and communication technology (ICT) to trigger human responses or shut down equipment to prevent hazards (Source: National Telecare Development Programme, Scottish Government).

If the client/service user is in receipt of a technology package which consists of a communication hub (either individual or part of a communal system), plus a button/pull cords/pendant which transfers an alert/alarm/data to a monitoring centre or individual responder then Code 1 – Community Alarms should be recorded.

If the client/service user is in receipt of a technology package which goes over and above the basic community alarm package identified above, then Code 2 – Telecare should be recorded.

A technology package can include any other sensors or monitoring equipment, for example:
• linked pill dispensers
• linked smoke detectors
• linked key safes
• bogus caller buttons and door entry systems
• property exit sensors, extreme temperature, flood, falls, movement detectors

Standalone devices, pieces of equipment or assistive technology should not be considered ‘telecare’ for the purpose of this return i.e. they should be capable of alerting/providing information to a monitoring centre or individual responder and should generally be ‘linked’ to the home hub or communal alarm system.

If a person is in receipt of an enhanced telecare package which includes a community alarm, then data should be returned for both variables (‘community alarm’ and ‘other telecare’).

1 Community alarms
2 Telecare

Multiple installation dates may exist within a reporting period and these should be submitted as separate rows of data.
If a client/service user is receiving a community alarm and/or telecare service which is on-going at the end of the quarterly reporting period, the end date should be left blank.

DDMMCCYY (8)

Community alarms and telecare – The date that the service started.

Multiple installation dates may exist within a reporting period and these should be submitted as separate rows of data.

DDMMCCYY (8)

Reablement service provision budget: Primary budget code that the service has been funded by.

This is an optional data item.

Multiple types of reablement may exist for a client/service user within a reporting period. A service provision budget code should be submitted for each.
The codes reflect the categories of expenditure listed in Local Finance Return (LFR03). The code provided should be the budget area of the local authority that would be providing the funding for this activity.

1 Children and families
2 Older persons
3 Clients with physical or sensory disabilities
4 Clients with learning disabilities
5 Clients with mental health needs
6 Clients with other needs

An indicator of whether the client/service user has received a reablement package within the reporting period.

This is an optional data item.

Please record Code 1 – Yes for each client/service user where a reablement package has either stopped or has been completed within the reporting period.

Reablement is a period of fixed focused care that is different from mainstream home care. It is an agreed intensive input with the aim of the client/service users return of independence, for example, regaining daily living skills after an illness, accident or hospitalisation. It is not long term support but usually around 6 weeks but can be shorter or longer depending on need.

0 No
1 Yes
9 Not known

Primary budget code that the service has been funded by.

This is an optional data item.

Multiple types of home care services may exist for a client/service user and multiple providers can be responsible for the same home care service. A service provision budget code should be submitted for each.

The codes reflect the categories of expenditure listed in Local Finance Return (LFR03). The code provided should be the budget area of the local authority that would be providing the funding for this activity.

1 Children and families
2 Older persons
3 Clients with physical or sensory disabilities
4 Clients with learning disabilities
5 Clients with mental health needs
6 Clients with other needs

Total number of actual home care service hours.

Home care hours’ actual should be recorded where available. We understand that some partnerships are not able to submit both planned and actual hours but where possible please record both. Validation is in place to ensure at least planned and/or actual hours have been recorded.

The total number of actual hours for a client within the quarterly reporting period for each home care service should be recorded.

The total should include:
• weekend hours
• overnight hours
• reablement hours
• respite hours

Where a client requires more than one member of staff to provide their home care services in a single visit then only the hours that the client receives should be included.

For example, if two staff provide home care services to a client for 1 hour in a single visit this should be recorded as one hour of home care (rather than two hours).

Numeric (6)

The net value of the agreed budget allocated within the reporting quarterly period.

This is a conditional data item and should be present if Option 1 – Direct Payment has been recorded as 1 – Yes in data item 3.3 Self Directed Support Options

All monetary values should be submitted as pounds and pence (£.pp) and can be to two decimal places e.g. fifty thousand pounds and fifty pence should be submitted as
50000.50 not £50,000.50. The pound (£) sign and commas should not be submitted.
If cost cannot be provided, please leave blank.

Numeric (10)

The total net value the client/service user has received across all SDS options from the Local Authority within the financial quarter.

All monetary values should be submitted as pounds and pence (£.pp) and can be to
two decimal places e.g. fifty thousand pounds and fifty pence should be submitted as
50000.50 not £50,000.50. The pound (£) sign and commas should not be submitted.
If cost cannot be provided, please leave blank.

Numeric (10)

The gross value of the agreed budget allocated within the reporting quarterly period.

This is a conditional data item and should be present if Option 1 – Direct Payment has been recorded as 1 – Yes in data item 3.3 Self Directed Support Options.

OR RECORDED SEPERATELY

This is a conditional data item and should be present if Option 2 – The client/service user Directs the Available Support has been recorded as 1 – Yes in data item ‘3.3 Self-directed support options’.

OR RECORDED SEPERATELY

This is a conditional data item and should be present if Option 3 – The Local Authority Arranges the Support has been recorded as 1 -Yes in data item 3.3 Self Directed Support Options.

OR RECORDED SEPERATELY

All monetary values should be submitted as pounds and pence (£.pp) and can be to two decimal places e.g. fifty thousand pounds and fifty pence should be submitted as
50000.50 not £50,000.50. The pound (£) sign and commas should not be submitted.

If cost cannot be provided, please leave blank.

Numeric (10)

The total gross value the client/service user has received across all SDS options from the Local Authority within the financial quarter.

All monetary values should be submitted as pound and pence (£.pp) and can be to two decimal places e.g. fifty thousand pounds and fifty pence should be submitted as 50000.50 not £50,000.50. The pound (£) sign and commas should not be submitted.

Numeric (10)

The organisation type that provides the home care service to the client/service user.

Multiple types of home care services may exist for a client/service user and multiple providers can be responsible for the same home care service. This may result in multiple records for a client/service user.

1 Local authority/ health and social care partnership/ NHS boards
If the home care service is provided, arranged
and funded by the same local authority/ health
and social care partnership.

2 Private
If the home care service is provided by a private/ independent organisation operated on a profit-making basis.

3 Other local authority If the home care service is provided by a different local authority to the one that has funded the service.
The local authority that has funded the service
is responsible for returning the data as part of
their submission.

4 Third sector If the home care service is provided by a not for profit/nonprofit organisation, including charities and voluntary organisations

5 Other

Services or tasks provided as part of the client/service user’s care plan.

This is the type of home care that the client/service user has been assessed as requiring.

Multiple types of home care services may exist for a client/service user and multiple providers can be responsible for the same home care service. This may result in multiple records for a client/service user.

If non-personal care, domestic or housing support tasks are provided to the client/service user, then Code 1- Non-Personal Care should be recorded. This includes:
• Practical services which assist the client/service user to function as independently as possible and/or continue to live in their own homes
• Routine household tasks within or outside the home (basic housework, shopping, laundry, paying bills).
• If a meal is delivered and no preparation or assistance with feeding is required, then this should be classed as non-personal care.

If personal care is provided to the client/service user, then Code 2 – Personal Care should be recorded. Personal care of the client/service user is defined in Schedule 1 of the Community Care & Health Act 2002 as:
• personal hygiene – bathing, showering, hair washing, shaving, oral hygiene,
nail care.
• continence management – toileting, catheter/stoma care, skin care,
incontinence laundry, bed changing.
• food and diet – assistance with the preparation of food, assistance with feeding
and assistance with the fulfilment of special dietary needs.
• problems with immobility – dealing with the consequences of being immobile
or substantially immobile.
• counselling and support – behaviour management, psychological support,
reminding devices.
• simple treatments – assistance with medication (including eye drops),
application of creams and lotions, simple dressings, oxygen therapy
• personal assistance – assistance with dressing, surgical appliances, prostheses, mechanical & manual aids. Assistance to get up and go to bed. Transfers including the use of a hoist.

1 Non-Personal Care
2 Personal Care
0 Not Recorded

The date that a significant change was made to the home care service, or if new to service, the date that the home care service was put in place.

As multiple types of home care services may exist for a client/service user and multiple providers can be responsible for the same home care service a start date should be recorded for each.

A home care service start date should be recorded when the client/service user starts receiving a home care service from a provider or there is a significant change to an existing service.

Breaks or pauses in a home care service within the quarterly reporting period (short breaks of 7 days or less including hospitalisation etc.) should not be recorded.

DDMMCCYY (8)

The date that the home care service ended or was significantly changed in line with the care plan.

If a client/service user is receiving a home care service which is on-going at the end of the quarterly reporting period, the home care end date should be left blank.

As multiple types of home care services may exist for a client/service user and multiple providers can be responsible for the same home care service an end date, where applicable, should be recorded for each.

A home care service end date should be recorded when the client/service user stops receiving a home care service from a provider or there is a significant change to an existing service.

Breaks or pauses in a home care service within the quarterly reporting period (short breaks, hospitalisation etc.) should not be recorded.

DDMMCCYY (8)

Total number of planned home care service hours.

Home care hours planned should be recorded where available. We understand that some partnerships are not able to submit both planned and actual hours but where possible please record both. Validation is in place to ensure at least planned and/or actual hours have been recorded.

The total number of planned hours for a client within the quarterly reporting period for each home care service should be recorded.
The total should include:
• weekend hours
• overnight hours
• reablement hours
• respite hours

Where a client requires more than one member of staff to provide their home care services in a single visit then only the hours that the client receives should be
included. For example, if two staff provide home care services to a client for 1 hour in a single visit this should be recorded as one hour of home care (rather than two hours).

Numeric (6)

As of 1 April 2014, the self-directed support legislation means that all social care clients should be given a choice as to how they wish to receive their support.

If a client has both: a) made such a choice as part of the assessment process and b) received support resulting from this choice during any part of the reporting period, then they should be included in this section

Multiple SDS options may be reported in a single record.
The options are as follows:
• 3.3a: Option 1 – direct payment
• 3.3b: Option 2 – the person directs the available support
• 3.3c: Option 3 – the local authority arranges the support
If the client/service user has received support record code value 1 – Yes for each SDS option that applies.
• Option 4: PHS will derive this category to record clients who choose two or more SDS options.

0 No
1 Yes

Postal Code

Alpha Numeric (8)

The date on which the client/service user was born

DDMMCCYY (8)

A statement by the individual about the gender they currently identify themselves to be.

0 Not Known
1 Male
2 Female
9 Not Specified

A statement made by the client/service user about their current ethnic group.

1 White
1A White: Scottish
1B White: Other British
1C White: Irish
1K White: Gypsy/Traveller
1L White: Polish
1Z White: Other White ethnic group
2A Any mixed or multiple ethnic groups
3F Asian, Asian Scottish or Pakistani British: Pakistani, Pakistani Scottish
or Pakistani British
3G Asian, Asian Scottish or Pakistani British: Indian, Indian Scottish or
Indian British
3H Asian, Asian Scottish or Pakistani British: Bangladeshi, Bangladeshi
Scottish or Bangladeshi British
3J Asian, Asian Scottish or Pakistani British: Chinese, Chinese Scottish
or Chinese British
3Z Asian, Asian Scottish or Pakistani British: Other Asian, Asian Scottish
or Asian British
4 African
4D African: African, African Scottish or African British
4Y African: Other African
5 Caribbean or Black
5C Caribbean or Black: Caribbean, Caribbean Scottish or Caribbean
British
5D Caribbean or Black: Black, Black Scottish or Black British
5Y Caribbean or Black: Other Caribbean or Black
6A Other ethnic group: Arab, Arab Scottish or Arab British
6Z Other ethnic group
98 Refused/Not provided by patient
99 Not known

The financial year that the records relate to. Financial year runs April to March

Integer (4)

The financial quarter that the records relate to.

1 Quarter 1: April-June inclusive
2 Quarter 2: July-September inclusive
3 Quarter 3: October-December inclusive
4 Quarter 4: January-March inclusive

The client/service user group(s) determined by a Social Worker or other Health or Social Care Professional.

Dementia
Mental health problems
Learning disability
Physical and sensory disability
Drugs
Alcohol
Palliative care
Carer
Elderly/frail
Neurological condition (excluding Dementia)
Autism
Other vulnerable groups
Not recorded

Indicator of whether the client/service user lives alone.

This is an optional data item when submitting Q1, Q2 and Q3 data. This data item becomes mandatory when submitting Q4 data and must be submitted if a client has lived alone at any point during the financial year.

If the client’s living along status has changed at any point during the financial year please record the status of the client at the end of the reporting period or the latest information available.

This data should be added to the Q4 file regardless of the quarter that the living alone status relates to.
Include:
• Mainstream Housing
• Sheltered Accommodation
• Supported Accommodation (single tenancy).

Exclude:
• Care Home
• Supported Accommodation (shared tenancy).

This data item is to establish if the client/service user lives alone and if this is likely to have a bearing on the care/services required. It is not to establish tenancy/housing.

0 No
1 Yes
9 Not Known

Indicator of whether the client/service user received support from an unpaid carer at any point during the quarter.

This is an optional data item when submitting Q1, Q2 and Q3 data. This data item becomes mandatory when submitting Q4 data and must be submitted if a client has received support from an unpaid carer at any point during the financial year.

If support for the client changed at any point during the financial year please record the status of support of the client at the end of the reporting period or the latest information available

An unpaid carer is a person who provides care and support to another person with care needs and is not a paid worker or volunteer. Volunteers may support the cared for person and/or the unpaid carer, but they are not the unpaid carer in this context.
Some carers care intensively or are life-long carers whilst others care for shorter periods. Anybody can become a carer at any time, sometimes for more than one person. Carers can be any age i.e. young carers and often the unpaid carer is a relative, neighbour or friend.

0 No
1 Yes
9 Not Known

Indicator of whether the client/service user has an assigned Social Worker, Support Worker or Allocated Worker at any point during the quarter.

This is an optional data item when submitting Q1, Q2 and Q3 data. This data item becomes mandatory when submitting Q4 data and must be submitted if a client has received support from an unpaid carer has an assigned Social Worker,
Support Worker or Allocated Worker at any point during the financial year.

If this has change at any point during the financial year please record the status of ‘client has a social worker’ at the end of the reporting period or the latest information available.

This data should be added to the quarter 4 file regardless of when the client’s access to a social worker started or stopped.
Information should be provided on every client/service user during the reporting period that, following an assessment, was assigned a Social Worker, Support Worker or Allocated Worker provided or funded by your Local Authority.

Include:
• community care social work
• mental health social work
• substance misuse social work
• children with disabilities social work
• multi-disciplinary social work team

Exclude:
• child protection social work
• looked after children social work
• adoption and fostering social work
• residential child care social work
• criminal justice social work

0 No
1 Yes
9 Not Known

Type of Housing

This is an optional data item when submitting Q1, Q2 and Q3 data. This data item becomes mandatory when submitting Q4 data and must be submitted.

If a client’s type of housing changed at any point during the financial year please record the type of housing at the end of the reporting period or the latest information available.

This data should be added to the quarter 4 file regardless of when the status of a client’s type of housing changed.

1 Mainstream
This is a private home (either owned/mortgaged or rented). This includes homes which have small adaptations e.g. handrails.

2 Supported
This includes:
• Special housing: premises that have been adapted to meet the need of people with particular needs, e.g. wheelchair access.
• Amenity housing: a group of premises with special modifications for particular needs but not supported by a warden.
• Sheltered housing: self-contained premises linked to a warden who provides specialist support to tenants.
Supported accommodation: A home where external support is put in place to help the tenants live as independently as possible.

3 Long Stay Care Home
Short-stay residents should be recorded the most
appropriate of the other code options.
This includes Registered Adult Care Homes and
Registered Child Care Accommodation.

4 Hospital or other medical establishment
To be used for long term patients only.
This includes independent hospitals, and NHS Facilities, including Specialist Rehabilitation Units.

5 Homeless
The person is without a permanent home.
This includes those within refuges, emergency/temporary accommodation, bed and breakfasts and those sleeping rough.

6 Penal Institutions
An institution which provides confinement as punishment. This may be a prison, a young offenders institution or secure psychiatric facility.

8 Other
Anything not covered in categories 1, 2, 3, 4,5 and 6.
This includes independent hospices and mobile
accommodation.

9 Not Known To be used when type of housing is not known.

An indicator of whether the client/service user received a Meals Service at any point during the quarter.

This is an optional data item when submitting Q1, Q2 and Q3 data. This data item becomes mandatory when submitting Q4 data and must be submitted if a client has a meal servicer at any point during the financial year.

If the status of meal service support for the client changed at any point during the financial year please record the status of meals at the end of the reporting period or the latest information available. This data should be added to the quarter 4 file regardless of when the meals service started or stopped.

Include both hot meals such as ‘meals on wheels’ or a frozen meal where the client/service user is provided with frozen meals each week.

0 No
1 Yes
9 Not Known

An indicator of whether the client/service user has received a day care service within the reporting period.

This is an optional data item when submitting Q1, Q2 and Q3 data. This data item becomes mandatory when submitting Q4 data and must be submitted if a client has received a daycare service at any point during the financial year.

If the daycare service changed at any point during the financial year please record the status of daycare at the end of the reporting period or the latest information
available. This data should be added to the quarter 4 file regardless of daycare started or stopped.

Day care involves attendance at a location other than the client/service users own home for personal, social, therapeutic, training or leisure purposes. Day care
services can be registered or unregistered services.

0 No
1 Yes
9 Not Known

An indicator of whether the client/service user has a learning disability and/or autism spectrum diagnosis and is known to the Local Authority.

This is an optional data item when submitting Q1, Q2 and Q3 data. This data item becomes mandatory when submitting Q4 data and must be submitted if a client has become known to the local authority at any point during the financial year.

If the status of this data item changes at any point during the year please record the latest information available. This data should be added to the quarter 4 file regardless of when the client became known to the local authority.

This item is to record the numbers of people who have a learning disability and/or autism spectrum diagnosis known to local authorities regardless of the services they are currently receiving. In the case of those who are no longer in direct contact with a local authority, if the authority is aware that an adult is still in the local authority area and they are satisfied that the individual has a learning disability and/or autism spectrum diagnosis, they should be included.

This may include, but is not limited to, someone who:
Is known to the local authority through their engagement in activities including; Local Area Coordination, college courses, employability services and advocacy services.

Has received guidance, support or advice from social work or learning disability services during the reporting period.

Learning disability
Learning disability is defined as follows within the Scottish Government’s learning disability strategy ‘The Key to Life’:

A learning disability is a significant lifelong condition which is present prior to the age of eighteen and which has a significant effect on a person’s development. People with a learning disability will need more support than their peers to:
• Understand new and/or complex information,
• Learn new skills and,
• To lead independent lives.

Autism
An autism spectrum diagnosis is characterised by the “triad of impairments” which are:
• social interaction – difficulty with social relationships, for example appearing aloof and indifferent to other people.
• social communication – difficulty with verbal and non-verbal communication, for example not fully understanding the meaning of common gestures, facial expressions or tone of voice.
• imagination – difficulty in the development of interpersonal play and imagination, for example having a limited range of imaginative activities, possibly copied and pursued rigidly and repetitively.

Only those who have received a formal medical diagnosis of being on the autism spectrum should be included.

0 No
1 Yes

The date on which the client/service user started to receive SDS or the date where a service significantly changed following a review.

DDMMCCYY (8)

The date on which the client/service user stopped receiving SDS.

DDMMCCYY (8)

The Financial contributor of the total care package value.

The options are as follows:
• 3.6a Social Work
• 3.6b Housing
• 3.6c Independent Living
• 3.6d Health
• 3.6e Client
• 3.6f Other
3.6g Not Known

For each client/service user record code 1 – Yes if the client/service user received a contribution from this source and record code 0 – No if they don’t.

Each client/service user must have at least one Contributor to their total care package recorded. Multiple SDS contributors may be recorded.

0 No
1 Yes

The type of assessed support needs provided through SDS

The options are as follows:
• 3.7a Personal Care
• 3.7b Health Care
• 3.7c Domestic Care
• 3.7d Housing Support
• 3.7e Social, Educational, Recreational
• 3.7f Equipment and Temporary Adaptations
• 3.7g Respite
• 3.7h Meals
• 3.7i Other
• 3.7j Not Known

For each of the categories above record code value 1 – yes if the client/service has had this type of need identified and record value 0 – No if they didn’t have this type of need identified.

This should be the type of support identified in the client’s personal plan.

Each client/service user must have at least one SDS Need identified for each SDS Care Package.

Multiple SDS Needs may be recorded.

0 No
1 Yes

The options are as follows:
• 3.8a Personal Assistance Contract
• 3.8b Local Authority
• 3.8c Private Sector
• 3.8d Voluntary Sector
• 3.8e Other
• 3.8f Not Known

For each of the categories above record value 1 if the client/service user received support through this mechanism and record value 0 if they haven’t had this type of need identified.

At least one support option code must be submitted for each SDS Care Package.

Multiple SDS support options may be recorded.

0 No
1 Yes

Submitted for every active client/service user:

Social care ID

Alpha Numeric (20)

Second Name; Family Name
First Name; Given Name

Name, alpha Numeric (35)

Community Health Index (CHI) number

Integer (10)